ECA
Programme
At the beginning of the year and at the end of
term one, term two and term three, an ECA activity list of all proposed
activities for the next term will be prepared and placed on the school
newsletter and parent portal.
It will include:
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Activity title and leader
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Year range of pupils
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Proposed term, day and duration, venue and
cost of the activity
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Activity requirements and expectations
Note that those
activities published are proposed activities only. The school reserves the
right to
change or cancel activities where it sees fit. Information regarding changes is
published on the school newsletter and parent portal.
Enrolments
All enrolments are on a “first come, first
served” basis. However, where activities are over-subscribed, pupils may be
offered another activity and will be given priority over students who already
have an assigned ECA. No waiting lists are carried over.
If you choose to sign your child up for more
than one ECA, preferences will NOT be accounted for. It will be presumed that
your child is happy to do any of the ECAs.
Just registering for an ECA does not mean
you/your child has been. Pupils who are accepted and enrolled in an ECA will
receive an acceptance confirmation email.
Payment of a fee will be required upon acceptance.
As such, attendance once enrolled is
compulsory. Pupils must notify the class teacher, General Office or ECA
Coordinator if they are unable to attend an activity session.
Activities will only take place if there are
enough participants to run the activity, an event may be cancelled due to lack
of numbers.
The school reserves the right to refuse an
application or exclude a participant if his/her presence has a negative effect
on the activity.
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Enrolment deadline
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5pm ECA bus
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Payment
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Cancellation / Changes
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Current students
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As indicated in the online application form.
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Optional, please register directly with Jolly Bus
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Payment to respective vendor(s) directly
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Must apply within 3 working days from the date of confirming enrolment.
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Interim admission students
* Students who join in the middle of term will only be permitted to participate internal ECA.
** Students who enrol after the half-term break will not be eligible to participate in any ECAs for the remainder of that term
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Must enrol within 3 working days from the date of receiving the invitation email
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Optional, please register directly with Jolly Bus
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Payment to respective vendor(s) directly
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No cancellation or change is allowed once enrolment is confirmed.
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Other Information
Pupils who do not exhibit appropriate behaviours in ECA will be asked to leave the class. Parents will be advised if a pupil is exhibiting inappropriate behaviour.
In the event of the cancellation of an activity, primary pupils will be contacted via their class teacher and automatically placed on school buses where appropriate. Primary pupils’ parents will be contacted to advise of an activity cancellation.
In the event of the cancellation of activities, makeup classes will not be arranged.
In the event of illness or injury, classes will not be made up.
Makeup classes, if any, will be scheduled in the final week of the school term.
If a coach/tutor is unable to take their activity due to an unforeseen circumstance, WASHK will attempt to make alternative arrangements.
Pupils who must wait for activities to commence must either sign up for Homework Club or another ECA directly before.
In some cases, to enhance pupil learning, the coach/tutor may request that parents are not present during classes. The coach/tutor’s discretion is final in such matters.
Pupils are not permitted to enter any of the extra-curricular activity areas unless their tutor is present.
Pupils cannot sign up to two Homework clubs in one day. They must select a different activity.
If you have registered for an ECA programme and payment has been made, you are allowed a one-week grace period to change your programme. Otherwise, no refund or changes will be made.